Promote, Promote & Promote

Promote, Promote, Promote and then promote some more!

Promoting the auction in advance is strategic

Early promotions has a two-fold purpose:

  1. Increase procurement
  2. Increase reach for auction attendees

Having a website dedicated to the fundraiser help establish credibility of the event and the organization. Reach out through multiple channels multiple times. E-Philanthropy is completely mainstream. Caring and sharing go together so use the social streams to encourage engagement and sharing. Start branding the auction NOW for greater recognition short and long term.

Boost Attendance

Although fundraising goes on all year round, there’s nothing like a blowout fundraising event to get nonprofit supporters excited about your cause. Your most reliable donors enjoy coming together to learn about your recent successes, support your cause and meet other like-minded people. Don't just rely on those supporters who you know will show up every time. Boost Attendance. As your nonprofit grows and takes on more ambitious projects, you need to draw more people (and larger donations) to your events every time.


Increase Procurement

Promote and assist the procurement efforts and provide save the date and & relevant event details. Promote a save-the-date in communication channels that reach your audience, consider newsletters hard copy and digital, flyers for schools, facebook, twitter etc. ASK everyone on these channels for donations. Provide simple instructions how to donate to the auction, include key contact information on the procurement letter.

Increase Reach

Early promotion with an incentive can increase attendance and auction preview. Event tickets to the fundraising auction event itself is part of the promotion process. A multi-tier admission pricing encourages early sales and bidder pre-registration. As soon as the date for the auction is secured create a website for the auction. Promote the fundraising auction with lots of lead time up to the event date. The committee will do all the necessary activities prior to the actual event, then figuratively ‘flip-the-switch’ to auction pre-sale.

Include on the auction website:

  • date
  • time
  • location
  • mission of the charity and fundraiser
  • how to donate auction items

Calculate the actual overhead expenses and discount accordingly. Example with a $100 face value ticket price:

Time Prior to EventTicket Price
4 weeks$75
2 weeks$85
at the door$100

QUICK TIP: Use Auctria to sell admission to the event and as a launch point to sell tickets & pre-register bidders Create event tickets as items

Promotional Message Essentials

Communication Channels

Use each and every communication channel that the potential bidder or donor audience can be reached. Consider how the group regularly communicates formally and informally.

  • hard copy flyers, include a QR code
  • weekly or monthly newsletter, include a QR code
  • digital newsletters
  • automated telephone calling system
  • Facebook for non profits
  • Twitter
  • Facebook micro-targeting and advertising, depending on the marketing budget
  • bulletin board on property
  • bulletin boards in local businesses that promote local events (think Starbucks, Panera, local lunch shop, community centers)
  • community e-bulletin boards, blogs, emails
  • newspapers allow public, local submissions to event sections that can be submitted for print and online listings, use Help A Reporter Out to promote the event & cause
  • local magazines encourage public submissions to local fundraising events

More than just the basics:

  • Charity or group name with a recognizable logo
  • date, time and details of the fundraising event
  • website to access all the details
  • DO include pictures of last year’s events, or how past donations helped the cause
  • Use graphics to garner attention
  • answer the question: what’s in it for me as a donor or bidder?
  • “call to action” such as: Register as a bidder now, Purchase your event ticket today, Support the cause with a donation right now

Use a QR Code

QR code is a matrix (square) bar-code that when scanned takes the user directly to the auction website. QR code is read by a camera on a smartphone or mobile device that is equipped with a reader. QR code generators are free and easy to find with a simple Google search. Create a QR code for your auction website and include the code on printed materials, emails to your audience

Here is an example of a QR code that was created directing users to the Auctria DEMO auction website


Social Media

Using Video for Facebook is a Must Do Facebook videos are a MUST do to promote the auction fundraiser. Luckily Facebook has made this super simple. Ever notice how many videos you see on your Facebook thread? This is not a coincidence. FB algorithms are favoring videos and this can help gain attention for a fundraising auction. In advance have 3-10 photos chosen that you want use, This can be photos of last years auction event, current flyer or screenshots of the auction website. Got more than 10 to share? Make a second or third video. Follow along for instructions on how to use Facebook to create and upload video.

Timing of Posts Space out the timing of your posts so as not to bombard your followers. Vary the day of the week as well as time of day. Facebook allows posts to be saved as Draft or Scheduled. Take the time to create a few and schedule the posts leading up to the big auction day.

Professional Social Media Expert Is your organization wasting time and effort trying to get your message out through social media channels? Often the challenge is knowing which social sites are best for non-profit organizations and how often you should be pushing content.

Barton Wood – President at Firefly Creative, Inc., and Atlanta based marketing firm, says: “We’re constantly asked by our clients, is there a need for a social presence if we already have a website?” The response is a resounding “YES”. Sometimes it’s hard to justify the time and effort needed to create content and respond to online posts, but more and more people are using the web to validate, rate and review organizations through social sites.

Want some professional help with social media? Auctria users can get a free social media assessment on all your online efforts. This assessment reviews your social sites as well as your website to see how you online efforts are working to attract new prospects.